Finexis covers all back office responsibilities required to service investment funds and companies. We take pride in the fact that all tasks are handled by ourselves without outsourcing any of the activities. Thanks to that, we ensure the highest quality of service, while maintaining full control over the process of service delivery.

Finexis is utilizing state of the art IT software which includes: Multifonds – a leader in investment fund software for alternative and traditional funds, Apsal – a complete payroll solution, BOB 50 – a comprehensive accounting solution for accountants and bookkeepers, Bloomberg Terminal – the most powerful and flexible platform for financial professionals with real-time data, news and analytics, CDDS – an Anti Money Laundering and Customer Due Diligence tool, as well as Oracle databases.


  • Establishing of budgets of the funds
  • Valuation of portfolios based on external pricing providers compared to internal estimates
  • Book- and recordkeeping of any action affecting the assets/liabilities of the fund
  • Controls and Funds Compliance – investment restrictions monitoring
  • Reconciliations with the custody books and records
  • Calculation of relevant tax figures
  • Corporate actions and Tax reclaim
  • Filing of breaches to the regulator and external auditors with appropriate wording
  • Storage and management of any relevant correspondence
  • Publication of NAV-prices Legal and Client reporting
  • Calculation and payment of all relevant fees/taxes
  • Financial report

Client Communication

We can perform, on behalf of our clients, one or more of the following services:

  • The production of confidential documents for the personal attention of specific clients
  • The maintenance, safekeeping or destruction of documents.
  • The communication to specific persons of documents or information relating to their assets and to the services offered by the professional in question.
  • The management of mail giving access to confidential data by specific persons
  • The consolidation of positions held with diverse financial specific professionals


  • Provide advice in terms of appropriate product,structure and services required
  • Revising and updating regulatory and contractual documents for the funds’ structures
  • Providing a legal address to the investment fund
  • Organization of regular board meetings
  • Holding of General Ordinary and Extraordinary Shareholder meetings
  • Management of all relevant legal filings
  • Registration of documents and changes with the Registry of Commerce
  • Safekeeping of all relevant original documentation
  • Handling of all fund related billing processes

Fund setup

  • Coordination role between all stakeholders during the setup of the funds
  • Required regulator’s (CSSF) filing, initial registration with notaries, companies registry etc.
  • Drafting of initial agreements as required (include Central Administration and Custody)
  • Setup of accounts as required to allow start of NAV-Calculation and Registrar
  • Setup of accounts at the Custodian bank

Structures and Products

  • SIF – Specialized Investment Funds
  • FCP – Fonds Commun de Placement
  • SICAV – Société d’Investissement à Capital Variable
  • SICAR – Société d’Investissement à Capital Risque
  • SICAF – Société d’Investissement à Capital Fixe
  • SOPARFI – Société de Participation Financière
  • SPF – Société de Participation Familiale
  • RAIF (Fonds d’investissement Alternatifs Réservés)
  • ELTIF (European Long-term Investment Funds)

For the following investment strategies

  • Equities, Bonds, Mixed, Money Market, Derivatives
  • Real Estate
  • Private Equity
  • Hedge Funds
  • Life insurance Funds

Transfer agent

  • Ensuring the issuing of shares in compliance with the prospectus
  • Recordkeeping of the shareholder registry
  • Commission calculation (trailer fees, retrocession fees…)
  • Booking of any investor transactions (Switch, Subscription, Redemption…)
  • Settlement and follow up of transactions (incl. FX requirements)
  • Client facing, communication and query management
  • Anti-Money-Laundering process and Know Your Customer (AML/KYC)
  • Management of dividend payments
  • Reporting (contract notes, statements…)